Project Manager

Mentally Fit is one of the leading firms in coaching in the world and was founded in 1996. We're proud of the more than 100 global companies we are working with. We are seeking an experienced project manager to join our international team. Mentally Fit is an exciting place for passionate, pro-active people who love an international environment. We are the global accelerator of cultural transformation through human energy.

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Your role

As a project manager you will be conducting the project and office administration and procedures, to ensure organizational effectiveness and efficiency at a global scale. Our project manager will communicate with clients, providers, coaches and other team members around the world, applying administrative procedures and ensuring good project management. Are you an energetic professional who enjoys wearing multiple hats, who loves to take initiatives and works autonomously? Are you experienced in handling a wide range of administrative and executive support related tasks and able to work independently? Well organized, flexible, and enjoying the administrative challenges of supporting an organization of diverse people working globally?

Your responsibilities

To oversee and support all administrative duties in the office and ensure that (remote) office is operating smoothly
Organization and planning of our coaching programs, projects and training sessions
Key back-office contact for our clients and coaches worldwide
Coordinate schedules, appointments and bookings
Support coaches with sales activities, follow-up on client proposals
Administrative support of marketing and sales activities and client care
Financial duties such as customer and supplier management

Requirements

Proven office and project management experience
Knowledge of office management responsibilities, systems, and procedures
Excellent time management skills and ability to multi-task and prioritise work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills in English, Dutch and French. Other languages are a plus
Strong organizational and planning skills
Proficient in MS Outlook, Word, Excel, PowerPoint and SharePoint
Basic knowledge of data and administrative management practices and procedures, experience with accounting software like Exact is a plus.
Passion for a healthy and active lifestyle
Experience as staff member in a coaching or training company is a plus

What do we offer?

A full-time contract (38h) with a trial period to be agreed upon, depending on your profile and experience
An international network of coaches & clients to thrive in
A meaningful position in our mission of creating sustainable working environments
A company that has close ties to the top sports world
A flexible working environment (hybrid working set-up, working mainly from home with offices to use in Amsterdam & Brussels)

Who are we?

Mentally Fit is an international coaching company with Belgian roots. Worldwide, we support individuals, teams and organizations with the help of techniques and tools derived from top sports with the aim to achieve excellence time after time, to build or keep a winning culture or to create a good work/life balance to keep working with positive energy. Many of our coaches have a background in top sports and use concepts from their sports coaching in their training and coaching sessions. Our focus is on personal energy management and managing energy within teams and organizations. We provide energy management programs, individual coaching, team coaching and team building and inspirational sessions.